TenantBay: the property-management operating system for landlords. Leads, leasing, payments, guarantors, tenant screening, LTB forms, maintenance, automation, and AI on one platform.
Run every rental like
you've got a full team
Leads, leasing, rent, maintenance, and protection — the entire tenancy on one platform, with Tenny AI and automation doing the busywork. Run a sharper rental business in a fraction of the time, whether you own one unit or a thousand.
Good morning, Grace
Portfolio overview
Monthly income
$28,450
▲ 6.2%
Occupancy
96%
11 of 12
Overdue
1
follow-up sent
Collections · last 6 mo
New leads
Tenny: Unit 4B rent is 2 days late — want me to send a reminder?
One platform · the whole tenancy
12-in-1
Leads, leasing, rent, protection & more — one login
5 channels
WhatsApp, Messenger, SMS, phone & web inquiries
Minutes
From sign-up to your first lease out for signing
$0
To start — the free plan never expires
One number for every listing, on every channel
Every property gets its own short code. Share it once, and renters can start an inquiry however they like — WhatsApp, Messenger, SMS, or a plain phone call. The code tags each message to the exact unit, so leads never get lost and you always know what's converting.
- One identity across WhatsApp, Messenger, SMS & calls
- Property code routes every inquiry to the right unit automatically
- Per-channel click & inquiry tracking in your social dashboard
- Tenny can reply, qualify, and book viewings the moment a lead lands
Inbox · tagged to 123 King St · Unit 4B
New lead
One AI that runs through the whole platform
Tenny isn't a bolt-on chatbot. It reads your live data and shows up inside every feature — answering questions, drafting messages, and doing the busywork so you don't have to.
Tenny
Connected to your portfolio
In leads
Replies to inquiries, qualifies renters, and books viewings.
In leasing
Drafts the lease from your property details and summarizes clauses.
In payments
Flags who's overdue and drafts the reminder for you.
In maintenance
Triages new issues by urgency and suggests the next step.
In listings
Writes Marketplace copy and video scripts from a property.
Ask anything
Query tenants, rent, leases, and issues in plain English.
The platform
Twelve tools landlords juggle — replaced by one.
Stop stitching together a spreadsheet, an inbox, a PDF signer, and a payments tracker. TenantBay handles the entire lifecycle of a tenancy in a single, connected system.
One inbox for every lead
Inquiries from WhatsApp, Messenger, SMS, phone, and your listings land in a single queue. Trackable per-listing links tag every lead to the right property automatically — so you always know what's converting.
“Is the King St unit still available?”
“Can I book a viewing this weekend?”
“Sending my application now.”
Tenny AI
Ask anything about your portfolio and get answers from live data — then let Tenny draft the reply, the lease, or the reminder for you.
Leasing & e-sign
Ontario-standard leases, customizable clauses, and two-way e-signing. Tenants sign from a link — no account needed — and the PDF files itself.
Rent & payments
Track rent, deposits, and last-month across the portfolio. Statuses (paid, late, overdue) compute themselves; tenants flag payments as sent.
Automations
Rent-due reminders, overdue nudges, and renewal prompts that send themselves over email and WhatsApp — and never double-send.
Tenant app
An app for your tenants: pay rent, report issues, message you, and download their lease and receipts — all branded to you.
Maintenance
Tenants report issues with photos; you triage on a board with costs, internal notes, and a comment thread. They rate the fix when it's done.
Marketplace listings
Post vacancies to Facebook Marketplace and Kijiji from property data, with AI-written copy, scheduling, and engagement tracking.
Guarantors & co-signers
Attach a parent or co-signer to any tenancy. They sign from a secure link, get their own portal, and are alerted the moment rent is missed.
Tenant screening
Consent-first screening: applicants grant documented consent from a secure link, and credit, background, and reference checks stay in one file.
LTB forms
Prepare Ontario forms — N4, N11, N1, L1 — from your lease and ledger data, with the current rent-increase guideline built in.
Leasing & e-sign
From inquiry to signed lease without leaving the app
Build an Ontario-standard lease in minutes, add your own clauses, and send it for signing. Both of you sign in-app — the tenant from a secure link, no account required — and the finished PDF is filed automatically.
- Customizable lease templates with a reusable clause library
- Two-way e-signing; tenant signs from a 7-day secure link
- Already have a signed paper lease? Store and manage it alongside the rest
- Renew, convert to month-to-month, or terminate in a click
Residential Tenancy Agreement
123 King St W · Unit 4B
Landlord
Grace C.
✓ Signed today
Tenant
Sign here
Link sent · expires 7d
Rent & payments
Every dollar tracked, every status automatic
Record rent, security deposits, and last-month across your whole portfolio. TenantBay derives the status — paid, late, partial, or overdue — from the dates, so your ledger is always current without manual upkeep.
- Portfolio-wide view of collected, outstanding, and on-time rates
- Tenants flag payments as sent; you confirm in one tap
- Deposits handled cleanly and applied on move-out
- Per-tenant and per-property payment history, always reconciled
Collected
$24.1k
Outstanding
$2,100
On time
94%
Unit 4B
M. Chen
12 Elm
R. Patel
88 Bay
L. Nguyen
5 Oak
T. Brown
From chaos to control
Be the smartest
landlord in the game.
Stop landlording full-time. Transforming every unit into intelligent operations at scale.
Guarantors · Screening · LTB forms
A safety net under every tenancy
Attach a parent or co-signer to any tenancy, screen applicants with documented consent, and if rent ever slips, the next step is already prepared — a guarantor cure window first, LTB paperwork ready behind it.
- Guarantors co-sign the lease from a secure link — no account needed — and get their own portal
- Missed rent alerts the guarantor with a cure window before things escalate
- Consent-first screening with a documented, tamper-proof consent trail
- N4, N11, N1, and L1 forms prepared from your lease and ledger data
Anita Sharma
Backs M. Chen · Unit 4B
Missed rent — 12 Elm · $2,100
Guarantor notified · cure window open (5 days)
N4 · Notice to End a Tenancy Early
Pre-filled from the ledger — ready to review
Screening — J. Rivera
Applicant granted consent · credit + references
Automation
The busywork runs itself
Switch on managed workflows and the platform sends rent reminders, overdue nudges, and renewal prompts on its own — across email and WhatsApp — with built-in safeguards so nothing ever double-sends.
- Managed workflows toggle on in a click — no setup
- Reminders fire on schedule over email and WhatsApp
- Overdue nudges reach both the tenant and you
- Idempotent by design: each tenant gets a message once per cycle
Rent due reminder
3 days before · email + WhatsApp
Overdue nudge
1 day after · tenant + you
Lease renewal
60 days before end
New tenant welcome
On move-in
Welcome home,
Maya
Rent due
$1,850
Due Jul 1 · 123 King St 4B
Open request
The tenant side
Your tenants get an app — and you get your evenings back
Invite a tenant and they get a clean app for everything they'd otherwise text you about — so the back-and-forth turns into tidy, tracked records on your side. And it keeps growing into a full renter toolkit: shared households, a portable Rental Passport, sublets, and a renter-to-renter marketplace.
Pay & track rent
Tenants see what's due, mark a payment as sent, and download receipts — with in-app rent payment rolling out in preview.
Report issues
Snap a photo, set a priority, and follow the repair to resolution.
Household & roommates
Roommates track rent shares and split shared costs — everyone sees who owes what.
Rental Passport
A renting profile with history and references, shareable with any landlord from a private link.
Sublets
Post a sublet or apply for one, with applications tracked in the app.
Renter marketplace
Buy and sell furniture and household goods with other verified renters nearby.
Message you
A direct line to their landlord, with history kept in one thread.
Their documents
Signed lease and receipts available any time, no email digging.
How it works
Up and running the same afternoon
No migration project, no onboarding fee. Four steps from sign-up to a portfolio that mostly runs itself.
Add your properties
Import your homes, units, and rooms with rent, photos, and details. Multi-unit buildings and per-room rentals are first-class.
Bring in tenants & leads
Add existing tenants, or share trackable listing links so new inquiries flow straight into your inbox, tagged to the right unit.
Lease, collect & message
Send leases for e-signing, track rent and deposits, and handle requests — all in one place, with tenants on their own portal.
Let AI & automation run it
Reminders, nudges, and renewals send themselves. Ask Tenny anything about your portfolio and act on the answer.
Why switch
Everything your old setup can't — handled in one place
Most landlords run on a patchwork of spreadsheets and texts, or pay for heavy software built for someone else. Hover any row to see how Tenny handles it.
Multi-channel lead inbox (WhatsApp, Messenger, SMS)
I reply to and qualify new leads the moment they arrive.
Built-in lease templates & two-way e-sign
I draft the lease straight from your property details.
Guarantors, screening & LTB forms
I alert the guarantor and prep the N4 the moment rent slips.
Automatic rent status (paid / late / overdue)
I flag who's overdue and write the reminder for you.
AI that answers from your live data
Just ask — I answer from your real portfolio.
Tenant app (rent, repairs, messages)
I handle tenant questions so you don't get the late-night text.
Marketplace posting with AI-written copy
I write the listing copy and a video script in seconds.
Per-room & multi-unit rent tracking
I track rent right down to the room.
Free plan, no card required
Start with everything for $0 — keep it free forever.
The best part: with TenantBay, Tenny AI does most of this for you — replying to leads, drafting leases, chasing rent, and writing listings — so the whole checklist mostly runs itself.
YourSaturdayback,everymonth.
From a property team running hundreds of units to independent landlords with a handful — what the day-to-day looks like on TenantBay.
Composite scenarios drawn from real workflows; details simplified.
“Adopting a new tool across four regions usually means months of fighting. In the first week, TenantBay mapped the buildings, team roles, and approval flows — thousands of inquiries, leasing, and finance finally in one system.”
Regional property group
600+ units
“Ontario workflows are where most software falls down: the N-forms, 24-hour entry rules, RTA-aware lease templates. TenantBay is clearly built by people who know how the LTB actually works.”
Independent landlord · Mississauga
9 units
“Rent lived in a spreadsheet, two WhatsApp groups, and an inbox. TenantBay pulled it into one place — month-end reconciliation went from a full Saturday to about twenty minutes.”
Independent landlord · Toronto
16 units
Built for Ontario's rental markets.
Security & trust
Serious about your data, because it's your livelihood
You're trusting us with leases, payment records, and your tenants' personal information. We architect for that from the ground up.
Your data, isolated
Row-level security on every record means landlords, tenants, and managers only ever see what's theirs.
Credentials encrypted
Connected accounts and tokens are encrypted at rest and never exposed to the browser. Every form is bot-protected.
Built for Canadian privacy
Designed around PIPEDA and Québec's Law 25, with clear privacy and data-handling practices.
Records you can trust
Signed leases are stored as tamper-evident PDFs with a full activity trail on issues and payments.
Pricing
Plans designed for every stage of growth.
Start free, expand into the full platform, or deploy across a team with Enterprise. All plans include the core workflow, and upgrades unlock more properties, channels, and automation.
or $165/year · 1 month free
Introductory pricing
The full platform for growing portfolios.
- Unlimited properties
- All lead channels: WhatsApp, Facebook, SMS, phone
- Lease templates, e-signature, and deposits
- Automation workflows across email, SMS, WhatsApp
- AI search, dashboard summaries, and analytics
- Maintenance, visits, and utility management
Want the full breakdown of every feature, limit, and what unlocks at each stage?
See full feature comparisonPro at $14.98/month — or $165/year (1 month free) — is an introductory launch rate this year. Enterprise pricing is custom, tailored per portfolio after a discovery call.
Frequently asked questions
Things landlords actually ask us.
Straight answers to the stuff that matters before you sign up.
Getting started
Barely a Friday afternoon. Add your properties, set up tenant records, and you're live. Most landlords are operational the same day. No consultants, no migrations, no drama.
Leads & leasing
Payments & maintenance
Protection
Plans & data
Talk to us before you roll out — or after.
Questions about plans, migration, partnerships, or enterprise rollout? Reach out and the right person will follow up.
Send a message
Share context so the right person can respond: plan questions, migration, enterprise rollout, or support.